Planability's Budget vs Actual page has a lot of information. This article will help to explain it in more detail.
We have provided some general information below, along with an explanation of each column shown on the Budget vs Actual Page.
Some detail on the Budget vs Actual page comes from the latest Budget API that NDIS provides, which can be used for both PACE and non-PACE Plans, and which both work slightly differently.
Consent to view the budget
Non-PACE Plans - Consent Not Provided
For non-PACE plans, with consent not provided, we'll show a warning at the top section of the page indicating that the budget information has been generated from the available service bookings.
The Budget information labelled as "Total Budget" is taken from the Service Bookings available to the plan management agency and may not represent the entire available budget. In cases where a service booking is not available or does not use all available budget, the system will not be able to accurately calculate the total budget.
Non-PACE Plans - Consent Provided
For non-PACE plans, with consent provided:
- The budget information labelled as "Total Budget" is taken from the approved plan managed budget amount received from NDIS.
- The amount in the service booking column at a category level may include values from other sources to which Planability doesn't have access, such as from service bookings with a previous plan management agency.
- Since Core support budgets can be reallocated, the remaining amount column is only shown at the total Core Support Purpose level. Also, the percentage used for each category will be calculated against the total budget for the Core Support Purpose.
- For Capital and Capacity Building Supports, the remaining amount will be available at a category level and the percentage used will be calculated from the specific category.
- The Total Budget may include standard service bookings for NDIA managed budget, depending on the settings of the plan management agency. These amounts are indicated by the
at category and purpose level
Note: If there are service bookings made by another agency on the plan, (which can happen when you take on a participant previously managed by another agency), they will be identified as External Budget.
PACE Plans - Consent Not Provided
For PACE plans, when consent is not provided, there are no service bookings to draw the information from, so showing any budget information is impossible. The Budget vs Actual report will display no values. You must be endorsed as both a Plan Manager and a Provider to have access to the budget.
PACE Plans - Consent Provided
For PACE plans with consent provided:
- The budget information labelled as "Total Budget" is taken from the approved plan managed budget amount received from NDIS.
-
In PACE Plans, the Home and Living category (Cat 16) falls under CORE but is not flexible funding.
To help identify the total flexible funding in Core we have added a subtotal line.
The Flexible Subtotal line will display in the Budget vs Actual report, PDF's generated from Budget vs Actual and Statements, and the Budget Forecast only when Home and Living is included in the Plan.
- Since Core support budgets can be exceeded if available budget exists in other Core categories, the remaining amount column is only shown at the total Core Support Purpose level. Also, the percentage used for each category will be calculated against the total budget for the Core Support Purpose.
- For Capital and Capacity Building Supports, the remaining amount will be available at a category level.
Budget vs Actual Report: Column Headings explained
| Column Heading | Description |
| No. | The number of the support category. |
| Support Category | The name of the support category. |
| Quote Required | A budget's stated item may require quotes before permitting a service booking. |
| Quote Approved | When the quote has been approved from a budget's stated item. |
| Total Budget |
Consent Provided: "Total Budget" is taken from the approved plan managed budget amount received from NDIS, Consent NOT Provided: "Total Budget" is taken from the Service Bookings available to the plan management agency and may not represent the entire available budget. |
| SB Allocated | Service Booking Allocated: The sum of all funds in a support category allocated to service bookings that are available to the managing agency. When service bookings have not yet been created, this value will show 0. |
| SA Allocated | Service Agreement Allocated: Funds that have been added to a Provider Service Agreement. The Provider's name will be listed in the Support Category Column. |
| SA Unallocated | Service Agreement Unallocated: Available funds that are not allocated to a Provider Service Agreement. |
| Spend | The amount that has been claimed and marked as 'Pending Payment' or 'Paid from NDIS'. This will not include entered, rejected or cancelled claims. |
| % Spend |
In CORE the percentage used for each category will be calculated against the total budget for the Core Support Purpose. If consent is not provided, all % spend values are calculated from the amounts allocated by Service Bookings. |
| Remaining |
In Core, the remaining amount column is only shown at the total Core Support Purpose level. For Capital and Capacity Building Supports, the remaining amount will be available at a category level and represents the unspent funds. |
Budget Warnings - All Plan Types
A red warning symbol (
) will appear next to the budget figures for a category if the 'spend' percentage is higher than the plan's 'time passed' percentage.
Standard Service Bookings
When a Standard Service Booking is available, its value will be displayed in the Service Booking Allocated column only and will be identified as below:
It is possible to remove NDIA Agency Managed Funds or Standard Service Bookings from your budget calculations. Contact support@credsys.com.au to have this setting applied to your agency.